Run your coaching
business like a
CEO.
Program builder, branded client app, and a command centre that shows you client activation, cohort retention, and team performance the moment you log in. One platform. Every metric that matters.
No credit card required · Cancel anytime · Your first client free forever
Built for online coaches, studios, and coaching teams
Every tool you'd need to build, deliver,
measure, and scale a coaching business.
Write programs and meal plans in the cleanest builder you've ever used.
Drag-drop program builder with supersets, tempo, RPE, and auto-progressive overload. Meal plan builder with 500k+ foods, custom recipes, and macro targets that auto-calculate. Everything saves to a reusable library — assign a program to one client or a hundred with a single click.
- →Drag-drop program builder · supersets, circuits, blocks, tempo, RPE
- →Meal plan builder with macro auto-calc and meal option swaps
- →1,000+ exercise videos + upload your own demos
- →Custom check-in forms and questionnaires (43+ fields, sectioned)
- →Save, duplicate, assign — one-to-one or one-to-many
A branded client app that your clients will actually open — not delete after a week.
Your clients get an iOS app that looks and feels premium — dark UI, smooth animations, and the workout log, nutrition tracker, community feed, and messaging all in one tap. No more Telegram groups, MyFitnessPal exports, and Google Sheets. One app. One login. Everything logged.
- →Native iOS workout log with rest timer, video demos, and auto-log
- →Barcode-scan nutrition tracker with saved meals and recipes
- →In-app messaging with your coach — voice notes, images, videos
- →Gamified community feed with leaderboard and challenges
- →Weekly check-in form auto-delivered every Monday
The command centre no other coaching platform has.
Log in and see every client, every metric, every morning. Health scores sort your day — who needs your attention first, who's thriving, who's slipping. Cohort heatmaps show which weeks activate and retain. Team analytics grade every sub-coach on client outcomes, reply time, and check-in review speed. Coach by data, not vibes.
- →Command Center · daily priority list sorted by client Health Score
- →Cohort heatmap · see 24h / 7d / D30 / D60 / D90 activation and retention
- →Team analytics · per-coach client count, avg score, reply time, review time
- →Business metrics · MRR, ARR, ARPU, churn, LTV, CAC in one place
- →Activation milestones · Dan Martell-style Day 1 / Day 7 / D30 trigger tracking
- →Check-in review queue · never miss a submission again
Add coaches, white-label the app, and grow without rebuilding your tech.
Invite sub-coaches with granular permissions. Upgrade to the white-label add-on and your clients download YOUR app from the App Store — your logo, your colours, your brand. Built-in referral program tracks bonuses owed. You run a coaching business. We run the platform.
- →Sub-coach seats with 5-bucket permission presets (assign / read / reply)
- →White-label iOS app submission — your name in the App Store
- →Custom domain (yourcoaching.com/app) + branded email and push
- →Referral program — track invites, conversions, bonuses owed, paid-out
- →Starter Kit onboarding so new clients hit activation on Day 1
Stop coaching on vibes.
Start coaching on data.
Other platforms give you a client app. CoachVault gives you the business.
16 more tools most coaching
platforms charge extra for.
Every feature below is live — not coming soon, not on a roadmap, not behind an enterprise call.
We scaled our coaching company to $150k/month. No software on the market could keep up — so we built one that could.
We're James and Sam Board — the Board Twins. We run BUILT Body Transformations out of the Gold Coast. Over the last few years we scaled it to $150,000/month in recurring revenue, coached 1,700+ clients, and built a team of 11 — five coaches plus support, ops, and content.
We're obsessed with data. We want a finger on the pulse of every corner of the business — who's on track, who's slipping, who's about to fall off before they even know they are. We both hold master's degrees in electrical and electronic engineering. We're wired to run things by numbers.
So we built all the systems ourselves — spreadsheets, trackers, weekly reports. It worked, but the admin was brutal. And every coaching platform we tried just gave us a client app and called it a business tool. We couldn't see if new clients were actually sticking past week one. We couldn't see which intakes were holding up month over month and which were quietly falling off. Our coaches couldn't see how their own clients were tracking — they were guessing. Clients would go silent and we'd find out two weeks too late.
And it wasn't just our side of the screen. Our clients complained too — clunky, buggy, slow apps. When they asked us to fix things, we couldn't. The platforms weren't built by coaches. The people designing them had never actually coached a real client, so they didn't understand what matters to either of us.
So we built the thing we needed. A Command Center showing the whole business at a glance. A way to spot retention issues weeks earlier. A view so every coach knows how their own clients are tracking. And a client app that's fast, clean, and premium to use — because the clients deserve better too.
Other coaches saw it and asked if they could use it. That's why CoachVault exists.
Try CoachVault for 30 days. If it's not the cleanest coaching platform you've ever used — we'll refund you personally.
Not “refund” as in fill out six forms and wait three weeks. Message James on Instagram @james.board or Sam at @sam.boardand we'll refund you the same day. No questions. We'd rather give you your money back than have you using software you don't love.
Coaches who switched — and what happened next.
Placeholder results — real named case studies rolling in as the first cohort onboards.
“Moved 47 clients over in a weekend. First AI report came out better than what I'd been writing for 3 years.”
“The blood work tracking alone is worth the subscription. My clients see their cholesterol normalise and they stay forever.”
“I was on another coaching platform for 4 years. Switching to CoachVault felt like upgrading from a Nokia to an iPhone.”
Pricing that scales with you, not against you.
14-day free trial. Cancel anytime. Prices in USD.
Starter
For coaches just going online
- Workout + program builder
- Meal plans + macro tracking
- Check-ins + messaging
- Progress photos + body comp
- AI weekly reports
- Community features
- Health data tracking
Growth
For coaches scaling to a full client roster
- Everything in Starter
- AI weekly reports (Claude)
- Community feed + leaderboard
- Advanced check-in automation
- Business metrics dashboard
- Health data tracking
- Team + sub-coaches
Pro
For coaches running real operations
- Everything in Growth
- Health data: bloods, Oura, BP, body comp
- Team + 10 sub-coaches with permissions
- Supplement tracking
- Team analytics + coach drilldown
- Priority email support
Questions coaches ask before signing up.
No. If you can use Instagram, you can use CoachVault. The program builder is drag-and-drop. Check-ins are forms. AI does the hard writing for you.
We have a CSV import tool. Export your clients from your old platform, upload the CSV to CoachVault, and we send your clients an email with their new login. Takes about 20 minutes.
Yes. We run on Supabase Sydney with enterprise-grade Row Level Security. Every coach's data is isolated — no other coach can see yours. We've been externally security-audited (April 2026). Bank-grade encryption at rest and in transit.
Around 4 weeks end-to-end: 1 week for us to build your app, 1–2 weeks for App Store review, then it's live. Android next. Requires Pro tier subscription + the White Label add-on.
Yes. No contracts. Month-to-month from day one. Cancel in the billing page, no emails required, no retention calls, no guilt trips.
Zero. You use your own Stripe account. We don't touch your payment flow. Your clients pay you, you pay us a flat subscription.
Yes. It's powered by Claude 4 (Anthropic's current flagship model), the best model in the world for long-form writing. Coaches using it report saving 2–4 hours every Sunday. You always approve before sending.
iOS first for both client and coach apps. Android client app arrives Q3 2026. Android coach app Q4 2026.
Your coaching business
deserves better software.
CoachVault launches June 2026. Founding members get 50% off for 12 months — locked in for life. Join the list to get early access and the founding-member pricing.
Setup takes 7 minutes. Your first 5 clients import in 2.